Pupil information that we collect, hold and share South Harringay School collects, holds and shares certain personal data relating to pupils and their families that you provide us. The School collects and uses pupil information under section 537A of the Education Act 1996, and section…
South Harringay School collects, holds and shares certain personal data relating to pupils and their families that you provide us. The School collects and uses pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989.
The School may also receive information regarding pupils and their families from previous schools, the Haringey Council or the Department of Education (DfE). This includes:
South Harringay School will collect and use personal data relating to pupils and their families to:
Whilst the majority of the personal data you provide to the School is mandatory, some is provided on a voluntary basis. When collecting data, the School will inform you whether you are required to provide this data or if you have a choice in this.
If we need your consent, the School will provide you with clear and detailed information as to why the School is collecting the data and how the data will be used.
Where our School processes your data based on your consent, you have the right to withdraw this consent at any time.
If you have a concern about the way our School and/or the DfE is collecting or using your personal data, you can raise a concern with the Information Commissioner’s Office (ICO).
Our School collects and uses pupil information under the submission of the school census returns, including a set of named pupil records, is a statutory requirement on schools under Section 537A of the Education Act 1996.
Putting the school census on a statutory basis complies with Article 6 and Article 9 of the GDPR which set the lawful basis for processing data and:
The School does not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
South Harringay School share pupils’ data with the DfE on a statutory basis such as the school census information and early years’ census. This data sharing is used to assess school funding, educational attainment policy and monitoring.
The School is also required to share information about our pupils with Haringey Council as the local authority and the DfE under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. The information is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
Our School is required by law to provide information about our pupils to the DfE as part of statutory data collections, for example, the school census; some of this information is then stored in the NPD.
The DfE may share information about Our School pupils taken from the NDP with other organisations who promote the education or wellbeing of children in England by:
The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
To contact DfE: https://www.gov.uk/contact-dfe
In some cases, the School will contract with an external organisation to process your data. The same data protection rules will apply to any external organisation.
The School routinely shares pupil information with:
Unless the law requires the School to share your data, it will only do this with your consent.
Personal data relating to pupils at South Harringay School and their families is stored in line with the School’s GDPR Data Protection Policy.
The School does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.
Our School currently holds pupil data whilst the child remains at the school + 25 years.
Parents and pupils have the following rights in relation to the processing of their personal data. You have the right to:
Under data protection legislation (the General Data Protection Regulations and Data Protection Act 2018), parents and pupils have the right to request access to information that our School holds about them.
To make a request for your personal information, or be given access to your child’s educational record, contact our school office team via email.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to find out more information about how our School collects, uses and stores your personal data, please contact our Data Protection Officer.
Our DPO is:
Data Protection Officer: Craig Stilwell
Company: Judicium Consulting Ltd Address: 72 Cannon Street, London, EC4N 6AE
Telephone: 0203 326 9174